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VMS pursuit in a virtual age: Think RFP

From working from home to health and safety practices, the Covid-19 pandemic has ushered in vast changes around the world. With a contingent workforce that is scattered and isolated, visibility into their virtual comings and goings is critical for CW programs. Hence, having a tool like a vendor management system providing visibility into your program is more vital than ever.

A decade ago, the story was about larger companies turning to the VMS in order to track candidates and set limits on billing rates for staffing companies. Today, for companies that do not have a VMS in place or whose VMS is up for review, I have some good news for you: This lockdown may make implementing a VMS easier than ever.

We have heard from organizations that have gone through an RFP process and are indeed implementing significant instances of VMS. They tell us that the process has been more efficient as a virtual/remote process. One of those companies had prior, traditional implementation experience and recently conducted a virtual implementation post lockdown, and relayed that the post-lockdown implementation has been more productive than the pre-lockdown one.

In fact, a recent SIA webinar [1] included a case study showcasing the benefits of doing an implementation at this time.

As you contemplate whether your program should also look into implementing a VMS, here are some things to take into consideration.

As the work-from-home phenomenon evolves, programs will continue to need the visibility into their workforces that VMS can deliver. These are just a few of the items you might want to consider when going out to tender and RFP for such a system.